BYE-LAWS OF UPOHAR WELFARE FORUM

1. The name of the Committee shall be ” Upohar Welfare Forum.” (UWF)

2. The address of the Upohar Welfare Forum shall be UPTC0240, Upohar Town Centre.  2052, Chak Garia. Kolkata – 700094

3. Objectives of Committee:
   1. Organizing welfare programmes for needy people.
   2. Undertaking welfare works amongst underprivileged children.
   3. To carry out other welfare/charitable activities arising due to natural and other exigencies.
   4. To conduct education/training for self-reliance of the under privileged section of people, through skill-development.
   5. To take necessary action for creating the awareness of different exigencies.
   6. Organizing welfare activities for old people who are living alone or have no one to look after them & for mentally/physically distressed people.
   7. Encouraging people to plant trees and develop an eco-friendly environment so that atmospheric pollution is kept at bay and in order to achieve these- organize Seminars, Discourses, Lectures.
   8. To do all other welfare activities which are not covered by aforesaid clauses, and which may need to be covered in future arising out of exigencies to serve the people and society generally.

4. Membership: –
   1. The membership of the Forum shall be open to all individuals above the age of 18 years of Indian origin, living in India or abroad, who subscribe to the objects of Welfare.
   2. For including any new member, the proposal needs to be recommended by at least 5 general members for consideration of approval by the Managing Committee.
   3. The members must abide by the Bye laws of the Forum (UWF)

5. Membership Fee:
   1. The Managing Committee shall have the responsibility to fix fees, whether monthly, quarterly, half yearly or annually.
   2. Any member may contribute any additional amount as Donation.

6. Donation / Sponsorship/ Advertisement: 

1. 1. The committee will accept donations/sponsorship/ advertisement from any organization operating on Indian soil who subscribe to our objectives.
   2. Members can donate or sponsor a particular project.
   3. Sponsorship or donations and advertisement can be accepted in terms of monetary or through donating any specific item.
   4. The managing committee at its discretion can undertake to be part of a CSR project, proposed by any organization.

7. Approval of Welfare Projects:
   1. Any intended Welfare Project needs to be approved by the Managing Committee in consultation with members.

8. Cessation of Membership:
   1. On resignation from membership by a letter/mail addressed to the President and accepted by him/her.
   2. On becoming insane or insolvent.
   3. On conviction of any criminal offence.
   4. In case of nonpayment of three consecutive subscription but may be reinduced on payment of arrears.
9. Register of members: The committee shall maintain a register for members paying membership subscription and voluntary donations, if any.

 

10. Rights & Obligations of members:

1. 1. The member has the right to elect & be elected in any election/selection of the Committee.
   2. To offer suggestions to the Managing Committee on any matter.
   3. To inspect the accounts of the Committee on appointment with the Secretary/Treasurer.
   4. To pay subscription within the prescribed time.

11. Term of Election: All members of the elected committee shall retire at the Annual General Meeting every three years following their election when the new committee shall be formed.

12. Managing Committee:
    1. The members of the Managing Committee shall not be less than 7 (Seven).
    2. Any vacancy during the period of three years by death, resignation or otherwise shall be filled up by the Managing Committee from members of the Forum (UWF) for the remaining period.

13. Meeting:
    1. A meeting of the Managing Committee shall be held at least once in three months (either physical or virtual) at such time & place as the President or Secretary may determine. Any 6 members of the Managing Committee may request a meeting of the Managing Committee.
    2. 3 days’ notice shall be required for the Managing Committee meeting. Emergency meetings can be called within 24 hours’ notice. 1/3 of the registered members personally/virtually present shall constitute the quorum. If a quorum is not present within 30 minutes of the stipulated time the Committee members present may adjourn the meeting. It shall be reconvened after a time gap of 30 minutes.
    3. Procedure of meeting: The President, or in his absence Vice President shall preside over all the meetings of the Managing Committee & in their absence those present shall elect a Chairman of the meeting. The President or the Chairman shall have a second or casting vote in addition to his own vote in case of a tie of votes.

14. Powers & Duties of the Managing Committee:
    1. To summon an Annual General Meeting (AGM)
    2. To appoint sub-committees with such power & duties as may be necessary.
    3. To keep proper books of accounts of the committee.
    4. To take necessary decisions to meet its specified objective.

15. Bank Operation:
    1. The bank account of the committee shall be operated by the President, Vice President, General Secretary, Treasurer, Joint Treasurer.
    2. The signing authority will be Treasurer or Asst Treasurer along with any one of the President/Vice President/General Secretary.
    3. The Managing Committee shall be responsible for the safe custody of funds.

16. Books of Account & Audit: The books of accounts shall be kept open at the specified address of the Forum (UWF) for inspection by members with a minimum of 7 days intimation. The Forum (UWF) shall maintain accounts which will be audited by a Qualified Accountant as auditor or auditors should be mandatory.

17. The accounting year shall be from 1″ April to 31st March of the following year.

18. General Meetings: There shall be two kinds of general meetings(physical/virtual):
    1. Ordinary General Meeting with at least 7 to 14 days’ notice.
    2. Annual General Meeting with at least 14 days’ notice.

    19.The quorum for transaction of any business in general meeting shall be at least 1/3^rd of the total members registered on that date.

20. The business to be transacted at the Annual General Meeting (AGM) shall be:
    1. To confirm the minutes of the last general meeting.
    2. To adopt with or without modification the report on the working of the committee for the previous year ended.
    3. To pass audited accounts for the said year.
    4. To appoint qualified auditor or auditors.
    5. To elect the Managing Committee members & other office bearers.
    6. Any other matter with the permission of the Chair.

21. Duties of Office Bearers.

President:

1. Shall preside over all meetings of the Committee.
2. Shall take the necessary actions in consultation of the Managing Committee.
3. Approve all vouchers & receipts.

Vice President: To assist President in all affairs of Committee, and act as President in his/her absence. General Secretary:

1. Shall convene all meetings of the Committee & maintain minute books of all meetings.
2. Issue general circulars, notices & receive all applications for membership.
3. Approve all vouchers & receipts in addition to the President.
4. Transact other business as per direction of the Managing Committee.

Joint Secretary: To assist the General Secretary on all matters and act as Secretary in his/her absence. Treasurer:

1. Shall collect & receive all sorts of subscriptions, donations, grants etc.
2. Maintain & keep cash book and such other accounts as are necessary.

  Asst. Treasurer: To assist the Treasurer & act as Treasurer in his/her absence.

22. Suits & Legal Proceedings: All suits & legal proceedings by or against the Committee shall be in the name of Secretary or such person as shall be appointed by the Committee for the specific occasion.
23. Alteration & Modification: The Managing Committee shall have the power to make such Bye-laws as may be considered necessary in the interest of the committee. This can be ratified only by the support of 3/4^th of the members presents in the general meeting.

24. Dissolution: The Committee may be dissolved by a resolution to the effect passed by the 3/4th of the total members attending in the General Meeting. The said meeting shall also decide the manner of disbursement of funds & clearance of liability of Committee if any after dissolution of Committee.

25. Social media: The Forum will have its own Website for displaying its activities and wide presence in various social media handles.